This article will look at how to migrate the color categories from one computer to another. If you have multiple color categories and are averse to re-add them one by one in the new PC, you can use the following way to copy them.
I have created a myriad of categories in my current computer. I nearly cannot imagine the case that I loss them. Thus I hope that I can backup them. Therefore, I search a lot on Internet, and even find a good method that I can not only backup them, but also restore them to another PC. That is amazing!
Backup the Color Categories
- To begin with, switch to Notes folder by clicking on the Notes icon at the bottom of navigation pane. Alternatively, you can utilize a keyboard shortcut, namely “Ctrl + 5”.
- Then in Notes pane, create a new note by clicking “New Notes” in Home ribbon. In the new popup note, you should type “Categories”. And click X icon at the upper right corner of the note.
- Next you should locate and right click on the note, and select “Categorize” and then choose “All Categories” option.
- In the following dialog of “Color Categories”, you should select all categories to be backed up. And click “OK” to return to Notes pane.
- Finally you need to save the note to local. You can select the note and go to “File” menu and select “Save as” to save it as Outlook Message Format. Besides, you can also shrink the current Outlook page, and directly drag the note to the desired saving location. The note will be saved as .msg file by default.
Once you complete the above 5 steps, you’ve backed up the categories of the current mail profile successfully. Then you can turn to the next step, namely restoring the archived color categories to another mail profile.
Once your profiles are roaming you will have to copy all of your user files over to the new profiles on the NAS. This will make it so that each computer you log into that has been added to your domain will automatically load your user profile from the network.
Restore the Archived Color Categories to another Computer
- For a start, restart Outlook and go to Notes pane.
- Drag and drop to move the Categories.msg to the notes pane.
- Then back to Mail page by clicking the mail icon at the navigation pane. Or utilize another hotkey, namely “Ctrl +1”.
- Next locate and right click on the header of the target mailbox, and choose “Data File Properties” option from the context menu.
- Finally in the subsequent dialog, you can click “Upgrade to Color Categories” button, which will scan the entire mailbox for Categories, detect the lost ones, and later add them automatically.
Get Hold of a Reliable Outlook Support Tool
Through color categories, we can classify our emails, notes and other Outlook items more easily. Of course, apart from categories, as long as we continue delve, Outlook will offer much more surprises to us. However, it is the fantastic email client that has a fatal drawback – It is considerably susceptible to corruption. Therefore, we should keep an adequately potent support tool in vicinity, such as DataNumen Outlook Repair. It can scan and minimize the data corruption, and eventually recover Outlook file without any fuss.
Author Introduction:
Shirley Zhang is a data recovery expert in DataNumen, Inc., which is the world leader in data recovery technologies, including sql recovery and outlook repair software products. For more information visit www.datanumen.com
Last updated on May 14th, 2016
In this article I explain the way to backup your Outlook account settings and then restore (transfer) them to another computer. Unfortunately there is not a user friendly way to backup your Outlook Account settings because in all Outlook versions the account settings are kept inside the Windows registry under this key:
- HKEY_CURRENT_USERSoftwareMicrosoftWindows NTCurrentVersionWindows Messaging SubsystemProfiles
So if you want to backup your Account Settings from Outlook you have to export that key from your registry and then import it to your new computer. The only disadvantage of this procedure, is that you have to re-Enter your passwords for your email accounts on the new computer.
Outlook Accounts – Export
How to Export (Backup) Outlook Proflie Account Settings
To backup Outlook Accounts Settings:
1. Open Registry editor by going to “Start” and at the “Run” box type regedit and press “Enter”.
2. Inside registry editor right-click to “Export” the “Profiles” key found under this location on the registry:*
- HKEY_CURRENT_USERSoftwareMicrosoftWindows NTCurrentVersionWindows Messaging Subsystem
e.g: “HKEY_CURRENT_USERSoftwareMicrosoftWindows NTCurrentVersionWindows Messaging SubsystemProfiles”
* In Outlook 2013 right-click to “Export” the “Profiles' key found under this location on the registry:
- HKEY_CURRENT_USERSoftwareMicrosoftOffice15.0Outlook
e.g: “HKEY_CURRENT_USERSoftwareMicrosoftOffice15.0OutlookProfiles' key.
3.Specify the destination location to save the exported registry key file (e.g. your backup location), the filename for the exported registry key file (e.g. “OutlookProfiles”) and press “Save”.
Outlook Accounts – Import
How to Import (Restore) Outlook Profile Account Settings
If you to want to restore your Outlook account settings to your new computer by using the exported “Profiles” registry key file (as described at Step 1) without problems, make sure that:
- The new user account on the new computer has the same name, as the old user account (on the old computer).
- You have transferred (copied) the Outlook PST data file (e.g. 'outlook.pst') to the same path (location on disk) as in old computer.
- You have installed the same Outlook version (office version) on both computers.
1.Close all Outlook windows.
2. Navigate to the location where you have saved (exported) the “Profiles” registry key (e.g. “OutlookProfiles.reg”) and double-click on it to import Outlook Accounts settings inside the registry.
3. Answer “Yes” to “User Account Control” alert message.
4. Now open your Outlook program and voila.. your Outlook Account settings are there. The only thing that you have to do is to type (enter) your password(s) for your E-mail account(s).
That's it!
Read also: How to Backup Outlook 2003, 2007, 2010 or 2013 PST Data File. (Mail, Contacts, Calendar & Tasks)